VIRTUAL SUPPORT FOR CHILD-FOCUSED CENTERS

Structured Backend Support for Childcare, Therapy & SPED Centers

So your inquiries, enrollment, and daily admin are handled smoothly—while you focus on the children.

Organized Inquiries

Every message is seen, tracked, and responded to—no missed opportunities

Consistent Follow-Ups

Parents are guided clearly from inquiry to enrollment

Structured Booking

Scheduling becomes simple, without back-and-forth

MY STORY

Built with Understanding

Kristine Escoza — Founder, AGAPE

As a parent of a child with special needs, I understand how important it is for families to feel supported, heard, and guided from the very first inquiry.

I know how much trust families place in the centers they reach out to and how even a simple response or follow-up can shape their experience and decision.

I've also seen how passionate childcare and therapy centers are in helping children thrive.

But behind that passion, I also understand how overwhelming the backend can become—managing inquiries, follow-ups, enrollment, and daily admin.

That's where I come in.

I help centers simplify and organize their backend systems so operations run smoothly and nothing falls through the cracks.

So you can focus fully on the children and families you serve.

As a parent of a child with special needs, I understand how important it is for families to feel supported, heard, and guided from the very first inquiry.

I know how much trust families place in the centers they reach out to and how even a simple response or follow-up can shape their experience and decision.

I've also seen how passionate childcare and therapy centers are in helping children thrive.

But behind that passion, I also understand how overwhelming the backend can become—managing inquiries, follow-ups, enrollment, and daily admin.

That's where I come in.

I help centers simplify and organize their backend systems so operations run smoothly and nothing falls through the cracks.

So you can focus fully on the children and families you serve.

Let’s take a look at your current system and where things can be improved.

What a Structured Backend Can Do for Your Center

SAVE TIME & RESOURCES

When your backend is structured, everything starts to feel lighter—fewer missed inquiries, clearer follow-ups, and more confidence in your daily operations.

✔ Avoid missed inquiries and lost enrollments
✔ Keep follow-ups consistent and timely

✔ Stay organized without the overwhelm
✔ Free up your time to focus on the children

What Your Backend Can Look Like

NOTHING GETS MISSED

Here’s a simple example of how your inquiries, follow-ups, and bookings can be organized into a clear and structured system

✔ CRM Tracker

✔ Follow-up message

✔ Booking System

What I Support in Your Daily Operations

PROVIDING HANDS-ON BACKEND SUPPORT

To help you manage inquiries, follow-ups, and admin tasks with more structure and consistency so your day-to-day operations feel lighter and more in control.

✔ Inbox & inquiry management
✔ Follow-up coordination
✔ Intake forms & booking setup

✔ CRM organization
✔ Parent communication
✔ Workflow structuring

How It Works

GETTING STARTED IS SIMPLE

We begin by understanding your current setup, then organize your backend systems, and continue supporting you to ensure everything runs smoothly and consistently.

✔ We review your current system

✔ We organize your backend processes

✔ We optimize your operations for efficiency

START WITH WHAT YOU NEED NOW AND SCALE AS YOUR OPERATIONS GROW

Choose Your Level of Support

🌱 STARTER

$700

$500 for first 30 days

Best for getting organized

Inbox & inquiry management

Follow-ups within 24–48 hours

✔CRM tracker setup & daily updates

✔New family intake form + appointment booking setup

✔Paper-to-digital form conversion for your center's processes

✔Family communication templates (inquiry responses, updates & reminders)

✔Operational calendar setup (appointments, sessions & center events)

✔Monthly inquiry & conversion report

If your inquiries feel scattered and hard to manage, this gives you a simple system to stay organized.

MOST RECOMMENDED ⭐

🚀GROWTH

$900

/month

Everything in Starter, plus:

✔Structured follow-up sequences

✔CRM management with tagging & segmentation

✔Funding & compliance record management

✔Policy & procedure documentation — digitized and organized

✔Attendance tracking & record accuracy management

✔Social media content scheduling (3x/week)

✔Monthly newsletter formatting & distribution

✔Automated follow-up email sequences for new inquiries

✔Weekly progress report

If you're getting inquiries but struggling to follow through consistently, this helps turn interest into actual bookings.

👑 PREMIUM

$1200

/month

Everything in Growth, plus:

Priority inbox handling (multiple daily check-ins)

✔Advanced follow-up & re-engagement workflows

✔Content repurposing

✔Monthly operational calendar (center events, announcements & scheduling)

✔Brand-consistent graphics & communication templates (Canva-based)

✔Center event promotion & community engagement support

✔Booking optimization (reduce no-shows)

✔CRM maintenance (records, updates & internal announcements)

If your center is growing and you want your backend fully handled and continuously improving, this gives you full support.

No hidden fees ; No lock-in contracts.

START WITH WHAT YOU NEED NOW AND SCALE AS YOUR OPERATIONS GROW

Choose Your Level of Support

🌱 STARTER

Best for getting organized

$700

$500 for first 30 days

✔ Inbox & inquiry management

✔ Follow-ups within 24–48 hours

✔ CRM tracker setup & daily updates

✔ New family intake form + appointment booking setup

✔ Paper-to-digital form conversion for your center's processes

✔ Family communication templates — inquiry responses, updates & reminders

✔ Operational calendar setup (appointments, sessions & center events)

✔ Monthly inquiry & conversion report

If your inquiries feel scattered and hard to manage, this gives you a simple system to stay organized.

MOST RECOMMENDED ⭐

🚀GROWTH

$900

/month

Everything in Starter, plus:

✔ Structured follow-up sequences

✔CRM management with tagging & segmentation

✔Funding & compliance record management

✔Policy & procedure documentation — digitized and organized

✔Attendance tracking & record accuracy management

✔Social media content scheduling (3x/week)

✔Monthly newsletter formatting & distribution

✔Automated follow-up email sequences for new inquiries

Weekly progress report

If you're getting inquiries but struggling to follow through consistently, this helps turn interest into actual bookings.

👑 PREMIUM

$1200

/month

Everything in Growth, plus:

✔Priority inbox handling (multiple daily check-ins)

✔Advanced follow-up & re-engagement workflows

✔Full content repurposing & distribution across platforms

✔Monthly operational calendar (center events, announcements & scheduling)

✔Brand-consistent graphics & communication templates (Canva-based)

✔Center event promotion & community engagement support

✔Booking optimization (reduce no-shows)

✔CRM maintenance (records, updates & internal announcements)

If your center is growing and you want your backend fully handled and continuously improving, this gives you full support.

No hidden fees ; No lock-in contracts.

Got Questions?

Q1: Do your work wih centers based in the United States?

A: Yes — AGAPE works exclusively with US-based childcare, therapy, and SPED centers. I'm based in the Philippines, which means I work during US business hours and am available when your center needs backend support most. All communication is in English, all pricing is in USD, and I'm fully set up to collaborate remotely with your team using the tools you already use — Gmail, Google Drive, and your preferred scheduling platform.

Q2: How long does it take to get set up?

A: Most centers are fully set up within the first two weeks. Here's how it works: after you sign up, I send you a short onboarding form to understand your current systems and priorities. We then schedule a 30-minute kickoff call, and from there I get straight to work — building your CRM tracker, intake forms, follow-up templates, and booking system. By the end of Week 1, you'll already start to feel the difference. By end of Week 2, everything is running.

Q3: Do I need to use specific software or buy new tools?

A: No — I work with whatever tools your center already uses. Most of my clients run on Google Workspace (Gmail, Drive, Calendar) which you likely already have. I build your systems inside tools that are free or low-cost, so there's no additional software expense on top of your AGAPE plan. If you'd like to upgrade to a paid CRM or automation tool down the line, I'll guide you through that — but it's never required to get started.

Q4: What exactly is included and what isn't?

A: Every plan includes inquiry management, follow-up systems, CRM tracking, and parent communication support — the core backend that keeps your center organized. The Growth plan adds light automation, social media scheduling, and newsletter support. The Premium plan adds advanced workflows, bookkeeping support, and a monthly strategy call with me directly.

What I don't do: in-person support, curriculum development, or clinical/therapy services. I focus entirely on the operational backend — the systems that run behind the scenes so your team can focus on the families and children you serve.

Q5: Can I cancel anytime? Is there a long-term contract?

A: There are no long-term contracts. AGAPE runs on a simple month-to-month arrangement — you're billed monthly and can cancel anytime with 14 days notice before your next billing date. I build the kind of systems and relationships that make directors want to stay, not contracts that force them to. If at any point AGAPE isn't the right fit, I'll make the offboarding as smooth as the onboarding.

Q6: What makes AGAPE different from hiring a virtual assistant?

A: A virtual assistant executes tasks you assign. AGAPE designs and manages your entire backend system — and then runs it. I don't wait for instructions; I proactively identify gaps, build the structures to fix them, and make sure nothing falls through the cracks without you having to ask.

I also specialize exclusively in childcare, therapy, and SPED centers — which means I already understand your world, your families, and the unique admin challenges you face. You're not training a generalist; you're working with someone who built this service specifically for centers like yours.

Let's simplify your systems together!

If your backend feels overwhelming, we can fix that step by step.

Backend Support for Therapy, SPED & Childcare Centers

© 2025 AGAPE by Kristine Escoza · Built with care for centers that care for children

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